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Everything you need to know about Best Practices Exchange 2017

What is Best Practices Exchange (BPE)?
BPE is an annual conference open to practitioners in government and university archives and libraries; educators and researchers in the fields of library science, information science, technology, archives, and records management; and product developers working to create systems for managing and preserving digital assets.

When is BPE 2017?
November 6-8, 2017

Where will it be held?
Columbia Point in Boston, Massachusetts
The Edward M. Kennedy Institute, the John F. Kennedy Presidential Library, the State Library of Massachusetts and the Massachusetts Archives will be hosting the 2017 BPE Conference.

How do I register?
https://bpexchange2017.eventbrite.com

How much is registration?
$125.00

What does registration include?
Amazing conversations and presentations with your colleagues in digital preservation
Three lunches, two breakfasts, two receptions, and snacks!
Tote bag, water bottle and other swag

How do I submit a proposal?
https://bpexchange.wordpress.com/session-proposal-form/
(Super easy form and just a 100 word abstract!)

What is the proposal due date?
August 15, 2017

Where can I stay?
Doubletree Club by Hilton Boston Bayside (http://group.doubletree.com/nationalarchives)

What is the hotel rate?
$229.00/night

Who are the keynote speakers?
Nancy McGovern and David Ferriero!

I’ve still got questions. Who do I contact?
Contact the local arrangements committee at bestpracticesexchange@gmail.com

Un-steering Committee proposes Standing Steering Committee

To Provide Feedbackhttps://goo.gl/forms/CPSOpU2xVsAe7EOa2

Proposal for a Standing Steering Committee

Building on the work of the un-steering committee, we propose the following structure for a standing steering committee. (For additional information about the un-steering committee: https://bpexchange.wordpress.com/un-steering-committee/)

Duties

  • Administration of public communication venues (Google Listserv/Group, Facebook page, WordPress Blog, MailChimp Distribution List).
  • Transition of key account credentials through institution-agnostic online space
  • Provide ongoing contact and coordinate with current planning committee to solicit volunteers to be the host venue for the BPE Un-conference. Planning the conference is a program committee duty.
  • Administrative and record-keeping activities for this committee: meeting minutes, meeting scheduling, keeping group on track.
  • Solicit new committee members via online communication and at conferences.

*Note: The committee may develop more specific tasks or formal roles in order to make it as structured as needed to be functional.  Give possible consideration to appointing a point person or “coordinator”/co-coordinators.

Membership

  • 4-5 people from the BPE community with 2 year terms
  • The incoming program committee chair; for that year only

Terms

    • Regular members serve a term of two calendar years
    • Terms are staggered so only 2 regular members rotate off each year.
  • Note: In order to establish the staggered rotation, at least two of the current members would need to agree to stay on for 2018.
  • Incoming Program Committee Chair serves a one year term

Announcing a new sponsor: The Legal Information Preservation Alliance

Legal Information Preservation Alliance logo

 

BPE 2017 is excited to announce that the Legal Information Preservation Alliance will be a sponsor for the conference.

LIPA is a non-profit 501(c)(3) consortium of academic, federal, state and public law libraries working on projects to preserve print and electronic legal information.

It provides the opportunity for libraries to work collaboratively on preservation projects at lower cost and to take advantage of the partnerships created by the organization.

LIPA CAN:

  • direct you to standards and best practices
  • connect you to colleagues with experience
  • suggest resources for your preservation project

⇒ Ask LIPA about your preservation projects.

 

Call for Proposals

Best Practices Exchange 2017: Call For Proposals
Balancing Preservation and Engagement

Best Practices Exchange (BPE) 2017
November 6-8, 2017
Boston, Massachusetts

Call for Proposals form

The Best Practices Exchange Program Committee invites submissions of session proposals for the 2017 Conference to be held November 6-8, 2017 on Columbia Point in Boston, Massachusetts. The BPE is an un-conference that focuses on the management and the preservation of digital government information and brings together practitioners to discuss their real-world experiences, including best practices and lessons learned. This conference is being jointly hosted by the State Library of Massachusetts, the Edward M. Kennedy Institute, the John F. Kennedy Presidential Library, and the Massachusetts Archives. This year’s conference theme is Balancing Preservation and Engagement. Deadline for proposals is August 15, 2017.

Following the format of past BPE Conferences, we encourage you, the attendees, to present your projects and experiences, successes, failures, and lessons learned.

It is anticipated that sessions will last 75 minutes, with the final 15 minutes devoted to discussion and engagement with the audience. We encourage presentations to be 60 minutes (one speaker), 30 minutes (two speakers) or 20 minutes (three speakers). We also encourage submission of 5 to 10 minute lightning talks. Noted topics of interest include:

  • Open Data and Data Reuse
  • Balancing Security and Access
  • Collaborative Projects and Workflows

Proposals should include a session abstract of 100 words or less and the name, title, email, and organization of each presenter. Proposals may be submitted individually for shorter presentations or for a full session with multiple speakers. Shorter proposed presentations will be paired with others by the Program Committee. For more information, see the 2017 conference page on the BPE website, and the Proposal Submission Form.

During the first day of the conference, additional Birds of a Feather and Pop-Up session proposals will be solicited and approved.

Please send any questions to bestpracticesexchange@gmail.com.

BPE is open to all, but particularly practitioners in government and university archives and libraries; educators and researchers in the fields of library science, information science, technology, archives, and records management; and product developers working to create systems for managing and preserving digital assets.